Receptionist / Administrator

Join a fourth-generation building family and become the operational heart of our Sydney South team.

Kylie and Mark lead G.J. Gardner Homes Sydney South, bringing decades of construction and project management experience to the region. As a family-run business with deep local roots, we understand the importance of creating homes that suit the lifestyle and needs of families across the Shire.

We are seeking a professional and proactive Receptionist / Administrator to join our Caringbah office.

Perks You'll Love

• Permanent Part-Time: This position is a permanent part-time role 4-days (Tue-Fri) .

• Supportive Family Culture: Join a collaborative team that values your contributions and is dedicated to turning dreams into reality.

• Reputable Leading Brand: Be part of a leading brand known for quality, customer satisfaction, and 5-star national training.

• Great Office Hours: Tuesday to Thursday 8:30am – 5:15pm, with an early finish every Friday at 4:00 pm!

• Career Growth: We are serious about investing in your career and offering a place where you can be genuinely proud of your work.

What You'll Be Doing

In this diverse role, you will lead our front-of-house experience while delivering essential support to the accounts and construction administration departments:

• Reception & First Impressions: Greet all customers and visitors in a professional and friendly manner, managing telephones and maintaining a welcoming office environment.

• Accounts Payable & Receivable: Monitor and process incoming invoices, ensure approvals by relevant personnel, and accurately enter data into the accounting system.

• Construction Administration: Establish job folders, enter supplier and subcontractor details, and manage compliance permits and certificates.

• Handover Coordination: Compile Job Handover Packs and coordinate essential items like keys and certificates to ensure a smooth transition for our clients.

• General Office Support: Maintain stock levels for office and staff supplies, handle daily mail, and assist with varied tasks to ensure smooth daily operations.

What You’ll Bring

We are looking for a reliable professional with a "can-do" attitude and a sharp eye for detail.

• Experienced Administrator: Previous experience in a receptionist or administrative role is preferred, with a solid understanding of basic accounting practices.

• Experience in Xero Accounting Software: Prior experience using Xero within accounts payable and receivable roles.

• Excellent Communicator: Strong verbal and written communication skills with a passion for providing an amazing customer experience.

• Organised & Detail-Oriented: Proven accuracy in administrative tasks and the ability to multitask and manage time effectively.

• Tech-Savvy: Proficiency in office administration software (ideally Google Workspace).

• Team Player: A community-oriented individual who thrives on collaboration and acts with integrity.

Why join G.J. Gardner Homes Sydney South?

Our mission is to "Build Joy" for our customers, and that starts with our own team. We provide the best of both worlds: the supportive, positive culture of a local family builder, combined with the power and world-class systems of an international brand.

If you are a welcoming, organised individual who thrives on contributing to the creation of dream homes, we want to hear from you.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience and why you are the ideal fit for our Sydney South team.