New Homes Administrator | Melbourne East

(Part-Time Role)

Are you an experienced residential building administrator with a keen eye for detail, strong team spirit, and a passion for managing pre-construction processes?

G.J. Gardner Homes Melbourne East, based in Wantirna South, is seeking an organised, proactive New Homes Administrator to join our supportive, close-knit office.

This is a permanent part-time role taking ownership of the pre-construction journey from customer deposit through to site start, with the potential to transition into a full-time position as our team grows. We offer flexible working arrangements and are open to tailored Monday–Friday / school-hours schedules.

Perks You'll Love

• Flexible Part-Time / School-Hours Options: Customise your schedule to balance family or lifestyle commitments. Enjoy completely free weekends with zero Saturday or Sunday shifts.

• Per-Job Commissions: In addition to a competitive base salary, enjoy commissions on every completed job you help bring through the line.

• Small, Supportive Team: Work in a friendly environment where your contribution is genuinely valued and respected.

• Global Brand, Local Heart: Benefit from G.J. Gardner’s national system stability, industry-leading software, and market reputation paired with a tight-knit local office feel.

What You'll Be Doing

• Pre-Construction Drive: Take ownership of building projects, driving them seamlessly from initial customer deposit all the way to on-site construction start.

• Contract Preparation: Accurately prepare and complete building contracts, job specifications, and plan sets in close collaboration with our Sales team.

• Document & Approval Coordination: Liaise with draftspeople, engineers, and soil testers to assemble documentation and proactively manage council/building surveyor permits and approvals across local Victorian municipalities.

• Customer Communication: Deliver exceptional, reassuring service, keeping clients informed and up to date throughout the pre-building phase.

• Selections & Variations: Accurately process and integrate colour selection schedules and variation documents provided by the Colour Consultant.

• Trade Pack Finalisation: Issue complete, finalised plan and specification packs to key trade partners and suppliers prior to site start.

• Systems & Data Management: Maintain accurate data entry within G.J. software and update internal Job Progress Sheets to keep workflows moving efficiently.

What You'll Bring

• Pre-Construction Expertise: Hands-on experience with residential pre-construction processes, building permits, and contract workflows.

• Collaborative Team Player: A positive, approachable attitude with a good sense of humour and a strong desire to support colleagues in a close-knit office setting.

• Precision & Detail: A meticulous approach to work, minimising errors and rework in contracts and pre-start documentation.

• Proactive Communication: Clear interpersonal skills to manage client expectations, communicate with surveyors/engineers, and build strong stakeholder relationships.

• Process Discipline: Strong organisational skills with the ability to manage multiple jobs simultaneously, track deadlines, and follow established workflows.

Why Join G.J. Gardner Homes Melbourne East?

We take immense pride in building quality homes and delivering an outstanding experience for our clients. You will play an essential role in bringing our clients' dream homes off the page and onto the site, backed by a team that genuinely looks out for one another and rewards your hard work.

How to Apply

Apply Now - submit your resume and a cover letter detailing your preferred working hours!